Project management Archives - Page 2 of 2

Starting New Projects and Managing Uncertainty

Pamela Ayuso October 5, 2020

Life is full of uncertainty. Whether we are starting a new venture, launching a new business, or confronting a new or existing health problem, any unknown path can be scary. We might have no idea of what the entire endeavor will entail, and we may not even know where to start.

Sometimes we are stopped before we have even begun – fear can prevent us from taking any action at all. We might not even consciously know it because we justify our lack of action in different ways. My go-to justification for not doing something I want or must do is that I don’t have the time.

What Happens When You Have Achieved Your Goal

Pamela Ayuso January 27, 2020

Goals are a very popular topic. We read advice on how to set them and then how to achieve them. There is less talk, though, about what happens once we get to our destination. Perhaps this is because the likelihood of achieving those goals is not guaranteed. Nevertheless, eventually, with enough effort and knowledge, you will arrive at the point of success.

Once you have accomplished a long-held objective, the moment may be great. It may, however, not be everything you hoped it would be. The results may not feel like what you anticipated. Moreover, after that, there is always the question of what happens next. Do you fill the void with another project? You will have to consider whether you go on with a new phase of that project or if that one is complete, take on a different one.

Wrike for Business: How to Manage Your Work and Productivity

Pamela Ayuso October 28, 2019

Migrating to a project management app, Wrike, has been one of the most significant breakthroughs I’ve had in my productivity level. Not only has it been a superb discovery for me, but it has also transformed the way we work at my company, Celaque. Wrike is the backbone and the basis for how we record everything we do at Celaque.

I found and started working with Wrike a few years ago with my previous company, where I managed operations. In that role, I experimented to see how Wrike could work for each team member as well as for the company as a whole. We started to use it for processes and task management, evolving and improving upon how we utilized Wrike. When I co-founded Celaque, I knew that Wrike would be one of our primary tools.

As we continue to grow and as Wrike continues to implement new features, how we use Wrike is enhanced. It is a fundamental block of how we operate and communicate within our firm.

Getting the Most Out of Your Day

Pamela Ayuso September 2, 2019

There are so many ideas and projects that we dream about doing. Some may be more immediate plans, such as launching a project at work, while others are more long-term, like writing a book. In so many cases, there doesn’t seem to be enough time in the day. The demands on our time, which include work and our personal responsibilities, are so many. It can often feel overwhelming, yet some people can do so much with the amount of time they have.

If we all have the same amount of time available in the day, then the only way to be more efficient is to make better use of the hours we do have. Efficiency will come from focusing on the work that will best give us the results we are seeking and from organizing your time as best as possible. This is not an exhaustive list of strategies for how to best organize your time, but they can help you start improving the impact of the time you have available.

How to Streamline Project Management and Effectiveness

Pamela Ayuso April 29, 2019

One mechanism that we have found works well for following up on and managing complex projects at our company, Celaque, is holding recurring meetings. We meet every week or every two weeks to go over a set agenda. The person who leads the meetings establishes the agenda. We make major decisions as a group and guide the projects forward. Since starting these meetings, we have found we can make better choices and move faster because there is an added accountability to the group.

Meetings have been overscheduled and can even be negative if not appropriately deployed because they can waste a lot of time. On the other hand, they can also be very powerful if used for the right kinds of reasons. In the case of committee-type groups that come together to work on projects, they are very impactful. Multifaceted areas or plans often require input from numerous points of view because there are so many variables to take into consideration. A person may look at the work from one perspective, but another person may view it from a different one. The best product will, therefore, emerge.

Your Business and New Employees: How to Adjust Your Processes

Pamela Ayuso April 22, 2019

The ultimate benefit of processes is that they are adaptable. They are living organisms that can be modified as the company grows or changes. Because a structure with preexisting processes is already in place, it is easier to adjust, add, or remove responsibilities as the team grows and evolves.

When a new person joins your company, the current processes can provide the foundation from which you and the team can see what work is being done now and how it can be modified. From there, it is easy to reduce the workload for other members of the team, if necessary, and to assign new responsibilities.

This is Our Process for Closing a Sale

Pamela Ayuso June 25, 2018

As a real estate development firm, our company sells properties on an ongoing basis; each time a property is sold, several actions must take place to complete the transaction. The problem is, however, that there are so many steps involved in closing a sale that it is impossible to keep track of all of them. From remembering file storage, document signage, and the entire accounting process, it is crucial not to neglect any of these steps.

Different companies organize the steps in various ways. Originally at our firm, each person had a separate checklist, or just memorized all the steps. Many times, we would overlook a crucial step, and it would be left undone until the mistake was discovered later. Other times, the missing actions were never noticed at all.

6 Reasons You Will Love Wrike Like We Do

Pamela Ayuso February 6, 2018

A few years ago, I would spend an hour or two every morning meeting with individual members of our team. During these meetings, we would go over all the assigned tasks and projects to see where we stood. Activities were assigned verbally and written in each person’s organizer. In follow-up meetings, I would find that we had miscommunicated, and the to-dos had been misunderstood. Valuable time had been wasted. We soon realized that this method was too inefficient, and something had to change.

After researching the benefits of Cloud software, I knew a Cloud-based project management system was right for our firm. Project management software would allow us to share tasks and deadlines as well as improve our effectiveness as a team. Because we did not have an IT department, we needed software that is constantly upgraded and easy to implement. I weighed many options and finally chose Wrike. Here’s why we love Wrike.

Category: Project management