Processes Archives - Page 3 of 3

What Happens When You Automate Your Business Processes

Pamela Ayuso August 13, 2018

Creating and organizing a firm’s processes is not easy; it requires a lot of work and persistence, but it’s worth it. Once all business processes within an organization have been mapped out and designed to work together, everybody on the team will interact like a beautiful symphony. Less time will be spent wondering about possible missing pieces, and more time will be spent foreseeing future problems and thinking about strategy and innovating.

Streamlined business processes are highly beneficial to any firm. It makes all the difference in the world when everybody is working together.

This is Our Process for Closing a Sale

Pamela Ayuso June 25, 2018

As a real estate development firm, our company sells properties on an ongoing basis; each time a property is sold, several actions must take place to complete the transaction. The problem is, however, that there are so many steps involved in closing a sale that it is impossible to keep track of all of them. From remembering file storage, document signage, and the entire accounting process, it is crucial not to neglect any of these steps.

Different companies organize the steps in various ways. Originally at our firm, each person had a separate checklist, or just memorized all the steps. Many times, we would overlook a crucial step, and it would be left undone until the mistake was discovered later. Other times, the missing actions were never noticed at all.

5 Tips on How to Improve Your Business Review Processes

Pamela Ayuso May 28, 2018

To minimize error, a review process is necessary for any firm or business. Weare all humans, after all, and it is easy to make mistakes, especially if we are handling different responsibilities and tasks on a daily basis. The difficulty is that no matter how much work there is, the pressure to deliver perfection every time never disappears.

One way to fulfill the firm’s obligations is to implement a review process in which main processes and deliverables such as sales documents, bill payments, and financial reports are revised by more than one team member. Separate sets of eyes will catch overlooked mistakes and improve quality.

4 Simple Steps to Fix Problems in Your Processes

Pamela Ayuso May 7, 2018

Even with processes up and running in your business, you will still sometimes run into problems. Perhaps a newsletter did not go out on the date it was supposed to, or a report has missing information. It is impossible to foresee and document every single possibility in your processes.

So, what do you do when you find a gap in the way something needs to be done? You have one of two choices: you can temporarily patch it up, or you can prevent the problem from ever happening again. It pays to take the time to figure out what happened and solve the issue for the future.

6 Useful Ideas to Make Your Processes More Streamlined

Pamela Ayuso April 23, 2018

Automating your office’s procedures comes with numerous invaluable benefits: you boost your productivity, improve accuracy, and best of all – you save time and money (read more about the benefits in The Benefits of Implementing Processes in Your Business). The ultimate goal is to move things from being manually executed to discovering and implementing improvements that streamline the firm’s activities. These small, time-saving ideas add up over time. Every bit of energy you can save will allow space for growth and improved development.

So how exactly do you get started? First, study what you are already doing on a daily basis. Try to change only one thing at a time. As you start analyzing how your business runs, you may discover some easy fixes

How to Effectively Keep Track of Everything You Have to Do

Pamela Ayuso March 13, 2018

Days are full of activity and go by in the blink of an eye. Between one thing and the next, it will show if ideas and work are not managed properly. We will miss a deadline, forget to call a big client back or drop the ball on an important assignment. Executing is key but so is following-up to ensure that everything that was needed to be done was done on time.

Fear not: there are ways to combat this. All that is necessary is developing a system to keep track of all your to-do list items and ensuring the system works to follow through on all these tasks.

The Benefits of Implementing Processes in Your Business

Pamela Ayuso March 6, 2018

Organizing the operations of a business into processes can be time-consuming and perhaps overwhelming. I did not realize just how much we do on a daily basis until I started cataloging everything. From the calls we make and the proposals we send out, to negotiations with suppliers and communication with accounting, everything we do includes different steps that need to be documented.

The investment, though, pays off: your firm will benefit immensely from implementing processes.

How to Improve and Grow Your Business with Effective Processes

Pamela Ayuso February 13, 2018

So many things to do, so little time: the demands of work can seem endless. There is a certain number of things that need to get done, and throughout the day, we go from one to the next. There never seems to be enough time, and it may seem sometimes impossible for things to get better.

There is, however, an alternative to merely surviving. To rise above the daily to-do list, you can set up processes for yourself, your employees, and your company. These same tasks that engulf a business can be organized into overall processes. The procedures that are designed for the firm will provide more organization, efficiency, and accountability for the work that needs to be accomplished every day.

Category: Processes