If you can’t seem to get a grip on your calendar, you can analyze how you are spending your time. It probably sounds like an additional thing to do in an already busy day. However, it is critical, because only with the right data will you be able to see where you are not being effective and what changes need
I am convinced that one of the biggest threats to the adult mind is the amount of everyday information we store in it. All day, our brains are sifting through thousands of to-dos and incomplete items:
You forgot to return your client’s call.
The proposal has not gone out yet.
Taxes are going to be due soon, and you have not prepared the documentation.
The printer is acting up and will have to be repaired.
You need to start hiring for a new marketing position.
It is relentless. The reminders do not stop until we complete the tasks. The brain’s goal is to make sure we survive, and this is one of the ways it helps us. And your brain is right: the information is useful and important.
Days are full of activity and go by in the blink of an eye. Between one thing and the next, it will show if ideas and work are not managed properly. We will miss a deadline, forget to call a big client back or drop the ball on an important assignment. Executing is key but so is following-up to ensure that everything that was needed to be done was done on time.
Fear not: there are ways to combat this. All that is necessary is developing a system to keep track of all your to-do list items and ensuring the system works to follow through on all these tasks.
Organizing the operations of a business into processes can be time-consuming and perhaps overwhelming. I did not realize just how much we do on a daily basis until I started cataloging everything. From the calls we make and the proposals we send out, to negotiations with suppliers and communication with accounting, everything we do includes different steps that need to be documented.
The investment, though, pays off: your firm will benefit immensely from implementing processes.
Time is our most precious commodity; it cannot be purchased or recovered. We all get the same 24 hours in a day.
Since making more time is not an option, the next best choice is to control the way we use it. However, this is easier said than done. Everything seems to require time. Meetings, clients, employees, new projects, problems, and day-to-day business are incessant. The never-ending demands can easily take up all available time.