We sometimes put off the time to invest in our teams and company structure. I understand the urge to delay it, as we already have so much on our plates that we resist one more thing, and creating these structures takes time and effort. Ultimately, the project will be worthwhile, mainly because you will gain peace of mind but also because you will have continued to create an ever-evolving company that produces excellent and consistent results and that grows as it is meant to.
As your career progresses and you start to manage people, a phenomenon will occur. You will become more distant from the frontlines, the place where the majority of operations are occurring. It will happen naturally, as others will be involved in the day-to-day, and you will supervise and work on the company’s strategy.
You are the sum of your habits – they determine your actions, and your actions give you the results you get, which create the life you are living. Your life right now is the sum of all your past habits because you are where your past actions have put you.
The only way you will gain the power to do more is to create systems that work with minimal intervention from you – this is applicable for your work, your personal life, and practically everywhere else. If your system doesn’t work, your growth will ultimately have limits.
In my experience, one of the main difficulties at work is a lack of completion. Problems due to not following up arise any time there is an agreement or an idea to do something, and it doesn’t get done.
If you can’t seem to get a grip on your calendar, you can analyze how you are spending your time. It probably sounds like an additional thing to do in an already busy day. However, it is critical, because only with the right data will you be able to see where you are not being effective and what changes need
Often new ideas come unexpectedly, and they are frequently precious. When you create a new workflow or have a new idea about how to do what you or your teams do daily, the concept is often not enough. For the idea to persist, it must be institutionalized in some way; otherwise it may never be implemented. Then, even if the idea is ultimately implemented, it may disappear after some time.
At Celaque, we are encountering this problem now, as we are in the middle of systematizing how we manage the buildings we develop. Although it is not our first time managing buildings and we already have some systems in place, we are always upgrading how we do it. As a team, we come up with lots of new ideas for innovation. From keeping a book so that the maintenance staff can report anything that happened during their shift to adding bulletin boards so that residents who do not use our software platform can find out about our events and important information, we have been adding many new practices.
Our responsibilities as company managers are many: we must build a great team, structure our organizations in the best way possible, make sure the company is achieving its objectives, and plan for growth. One of the challenges we also face is infusing the company with a sense of trust. Organizations that inspire trust in every direction run more smoothly, and in the end, trust can make the work more enjoyable, too.
Defining the right structure for your company is one of the most important areas in which you can invest your time as an entrepreneur. It is a significant undertaking, especially if the company is already operating under an existing configuration. Nevertheless, your organizational structure will determine how everyone operates within your company. How well it fits the company’s tasks and internal dynamics as well as the external context that it inhabits can make a significant difference in the company’s performance of up 24% [i].
As entrepreneurs, we usually start selling a product or a service. When we begin to have more demand for that product or service, we then decide to build a team and a company. Usually, we start with a simple configuration. Very soon, if we are lucky, we have more work than we can manage so we need to hire more people.