Category: Heptagram

Implementing Creativity in a Professional Work Structure

We tend to associate creativity with artists and writers and their inspiring sculptures, vibrant paintings, and beautiful poetry. Because of the focus that exists on these brilliant creators, we seldom appreciate the impact that creativity can have on our professional careers. However, creativity is one of our most useful skills, no matter what work we do, whether it is accounting, marketing, or simply managing a department.

Creativity is what permits us to forge our path and our view. Without it, we remain a part of the organizational machine and the existing structure. With creativity, we can alter our environment, make it better, and grow.

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6 Ideas to Make Your Processes More Resilient

When a company becomes established, processes are a must. They guarantee consistency and quality, and with time, we rely on them, freeing up space, so we do not have to remember every necessary step of a transaction. As a result, we have more room to think strategically.

Processes capture the state of a company at one point in time, but companies and people are constantly evolving, and processes must do so as well. If processes are not designed to be resilient, they will be too rigid and become either a burden or eventually collapse, losing all the hard work of documentation and implementation.

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Maintaining What You Have Implemented in Your Company

Often new ideas come unexpectedly, and they are frequently precious. When you create a new workflow or have a new idea about how to do what you or your teams do daily, the concept is often not enough. For the idea to persist, it must be institutionalized in some way; otherwise it may never be implemented. Then, even if the idea is ultimately implemented, it may disappear after some time. 

At Celaque, we are encountering this problem now, as we are in the middle of systematizing how we manage the buildings we develop. Although it is not our first time managing buildings and we already have some systems in place, we are always upgrading how we do it. As a team, we come up with lots of new ideas for innovation. From keeping a book so that the maintenance staff can report anything that happened during their shift to adding bulletin boards so that residents who do not use our software platform can find out about our events and important information, we have been adding many new practices.

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The Issue Log: Why It Can Benefit Your Company

I have spent the last year and a half implementing some of the ideas that Ray Dalio describes in his book, Principles: Life and Work (public library). The book holds great concepts and theories that apply to any company. I recommend spacing out the content and new implementations so that you can ensure that what you’ve rolled out in the past has been fully integrated before moving on to a new idea

One of the concepts that has had a significant impact on our company is the issue log. Dalio implemented it as a management tool in his company, Bridgewater Associates.

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Growing Your Business with Incremental Investment

I’m writing on a Monday, and it is one of those Mondays. I feel tired after waking up early to start my day and my week. Not only do I feel fatigued, but I’m also not feeling motivated. Writing isn’t easy today.

It is at times like this that I am encouraged by compound interest. I realize it may sound silly to read that I draw inspiration from something as bland as interest, yet compound interest reminds me of how consistently adding more (money, effort, knowledge), regardless of whatever else is happening, will result in exponential growth.

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The Value of Designing Your Firm as an Oasis

I recently received the best compliment I have received in a long time. I was talking with one of my company’s service providers, who said that she trusted our company implicitly. She is aware of how we manage the company, along with its processes and systems, and knows that she can rely on us to take care of our common interests.

As an example, she mentioned our many years of working together without any issues. She recalled a payment we were scheduled to make a year after a completed service, about which she had forgotten. Even though we did not receive a bill from her, we still called her to drop off the bill and pick up her check. We made the payment because it is a part of our process.

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Introducing the Concept of Trust in our Organizations

Our responsibilities as company managers are many: we must build a great team, structure our organizations in the best way possible, make sure the company is achieving its objectives, and plan for growth. One of the challenges we also face is infusing the company with a sense of trust. Organizations that inspire trust in every direction run more smoothly, and in the end, trust can make the work more enjoyable, too.

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Increase Your Productivity with the OHIO Principle

The Only Handle It Once principle, otherwise known as OHIO, is a useful model that will help you improve your productivity. The idea behind it is that once you start working on a specific task, you work on it completely from beginning to end. That is, once you touch an activity, you do everything related to it until you finish.

This approach is especially useful for shorter tasks, like a quick email or phone call. Instead of letting it take up space in your inbox or to-do list, you take a few minutes to take care of it. The task doesn’t even ever have to make it to your to-do list. Of course, it is not always possible to do everything at the moment. If you cannot work on the incoming task immediately, set a reminder at that moment to work on it in the future.

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Your Company’s Structure and How to Establish the Best Organization

Defining the right structure for your company is one of the most important areas in which you can invest your time as an entrepreneur. It is a significant undertaking, especially if the company is already operating under an existing configuration. Nevertheless, your organizational structure will determine how everyone operates within your company. How well it fits the company’s tasks and internal dynamics as well as the external context that it inhabits can make a significant difference in the company’s performance of up 24% [i].

As entrepreneurs, we usually start selling a product or a service. When we begin to have more demand for that product or service, we then decide to build a team and a company. Usually, we start with a simple configuration. Very soon, if we are lucky, we have more work than we can manage so we need to hire more people.

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This is What Happens When You Manage the Balance of Organization and Freedom in Your Business

There is an inherent tension in how a company is structured. Too much bureaucracy and creativity and dynamism are thwarted. Too much flexibility and carte blanche and mistakes start to accumulate. Processes are the answer to ensuring that a certain level of quality is consistently maintained, but too many procedures and we start becoming more like machines. Allowing self-organization and inventiveness to emerge within a business can promote the occurrence of breakthroughs that would have otherwise been impossible, but too loose a structure can invite chaos and angry customers.

The tension is inherent, yet unique to each company. The combination of structure, emergence, and flexibility that best suits an organization resides along a multi-dimensional continuum. Some companies may thrive on a higher dose of freedom, while others require a more balanced mixture. You may create the right blend based on the company’s goals, how its teams work together, and what it produces.

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