Software Archives - Pamela Ayuso

My Favorite Methods for Communicating and How to Use Them: Part 2

Pamela Ayuso July 23, 2018

The ability to communicate is one of the most powerful skills we possess as human beings. Moreover, today, we have an unprecedented quantity of tools available to communicate at work. These tools are sometimes subject to misuse, resulting in misunderstandings and wasted time, but they can also be extremely powerful. The more adept we become at switching between one instrument and the next, the more effective we will be at connecting with others and obtaining positive results and healthy business habits.

In My Favorite Methods for Communicating and How to Use Them: Part 1 of this guide, I discussed email and digital and mobile chat applications and their advantages, disadvantages, and best uses. What follows are the three other means of communication my team and I use most often.

What Happened During Our Year Implementing NetSuite

Pamela Ayuso July 2, 2018

In 2017 our firm embarked on the biggest system implementation yet: NetSuite, an Enterprise Resource Planning (ERP) system. It took six very intense months to become operational, but the full implementation lasted a year because we had bugs and problems that needed to be resolved. Because NetSuite interacted with all the departments of the company, bringing the system online was going to affect everybody.

Prior to implementing NetSuite, we had a very basic accounting system; it only took care of fundamental transactions, such as bills and invoices, and it produced fixed customer statements, accounting reports, and financial statements. While it was a good system for a startup, we realized we had outgrown it.

5 Tips on How to Improve Your Business Review Processes

Pamela Ayuso May 28, 2018

To minimize error, a review process is necessary for any firm or business. Weare all humans, after all, and it is easy to make mistakes, especially if we are handling different responsibilities and tasks on a daily basis. The difficulty is that no matter how much work there is, the pressure to deliver perfection every time never disappears.

One way to fulfill the firm’s obligations is to implement a review process in which main processes and deliverables such as sales documents, bill payments, and financial reports are revised by more than one team member. Separate sets of eyes will catch overlooked mistakes and improve quality.

NetSuite: How to Select the Best ERP

Pamela Ayuso May 21, 2018

Three years ago, we found we had outgrown our accounting system. When we first started, we managed all our accounting activity on an Excel spreadsheet. We then implemented Zoho Books, an entry-level accounting system, and had been working with it for four years. At the time of its implementation, it had been a major upgrade, and I consider it a great starter accounting software system. A few years later, however, we found we were ready yet again for more advanced functions.

Selecting a new system was not straightforward or easy. We are real estate developers, and our industry has quirks that don’t fit into standard business models. For instance, we do not only sell, but we also lease properties. Also, our manufacturing process varies from building to building, and sometimes from apartment type to apartment type.

Keep Growing: How to Implement What You Read

Pamela Ayuso April 30, 2018

Reading business articles and books is one of the best ways to learn, keep up-to-date, and discover new ideas for growing a business. With all the resources available today, the options are endless; one can learn about any topic imaginable, and this is an opportunity for expansion.

However, reading is only half of the process. As one starts to absorb more information, there is a problem that arises: how to organize and sift through all the new ideas and information from the books and articles. It would be ideal to implement some of this new and acquired knowledge, but how can one best classify and organize all the ideas in the readings?

I have struggled with this problem myself, and have found the following steps helpful for managing and organizing the information I find within the articles and books I read.

6 Useful Ideas to Make Your Processes More Streamlined

Pamela Ayuso April 23, 2018

Automating your office’s procedures comes with numerous invaluable benefits: you boost your productivity, improve accuracy, and best of all – you save time and money (read more about the benefits in The Benefits of Implementing Processes in Your Business). The ultimate goal is to move things from being manually executed to discovering and implementing improvements that streamline the firm’s activities. These small, time-saving ideas add up over time. Every bit of energy you can save will allow space for growth and improved development.

So how exactly do you get started? First, study what you are already doing on a daily basis. Try to change only one thing at a time. As you start analyzing how your business runs, you may discover some easy fixes

The Importance of Research as a Tool for Growth

Pamela Ayuso February 27, 2018

As an entrepreneur, it seems that one has to be an expert in close to everything, including software, marketing, human resources, and sales. However, it is next to impossible to have specialized knowledge in all of the departments that are needed to run a business successfully. Although it would be ideal to have advanced degrees in these fields, research and self-study can be the next best tools for acquiring the needed information for growth.

How to Improve and Grow Your Business with Effective Processes

Pamela Ayuso February 13, 2018

So many things to do, so little time: the demands of work can seem endless. There is a certain number of things that need to get done, and throughout the day, we go from one to the next. There never seems to be enough time, and it may seem sometimes impossible for things to get better.

There is, however, an alternative to merely surviving. To rise above the daily to-do list, you can set up processes for yourself, your employees, and your company. These same tasks that engulf a business can be organized into overall processes. The procedures that are designed for the firm will provide more organization, efficiency, and accountability for the work that needs to be accomplished every day.

Category: Software