Posts in Organization
Your Physical Workspace: How to be Organized, Efficient, and Comfortable

The space we inhabit affects us more than we might imagine. It is the place where our best ideas and work come to fruition. It is also the place where we spend most of our waking hours. If we don’t feel comfortable, we may not be as productive as we would otherwise be. At the very least, we owe it to ourselves to work in an environment that brings out the best in us and in which we are at ease.

This space may not just be in your office-- it can also be at home. Both at home and in the office, you can make that space work for you and practical for the work you want to accomplish. At the office, you may have less control over the matter, since you’ve probably been assigned a specific location. Although its physical location might not be your choice, you can always make your work area yours by taking some simple actions.

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The Greatest Impact on our Limited Time

We juggle numerous tasks, day in and day out. The mountain of work can often seem to grow every day and the amount of work we need to do never seems to end. It is at times like these when it’s important to question the quality of the work we are doing. There are days when we may complete 20 different to-do list items, but what have we accomplished in the grander picture?

The to-do list is inevitable and quite powerful. It is the means through which our goals can become a reality, but it can also become a problem when it starts having a life of its own and controlling our lives. Instead, you can ask yourself the following questions at the beginning of each day:

  • What matters the most today?

  • What will have the greatest impact?

  • What is crucial today?

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Islands in Your Company: How to Identify Them

At Celaque, we are organized by function. We have six different departments that are structured according to the work that needs to be executed. As we strengthen the organization, we continue to place each role and responsibility within the different departments. We make sure that every operation within the company is within the purview of one of the departments and is part of that group’s systems and processes. Because each department has its own processes and uses the same company-wide systems, it makes adding one more item more efficient.

As we move forward, I have been finding islands of roles/responsibilities that have been operating independently of the departments. Inevitably, in these islands parallel processes have also been developed that don’t fall within each of the department’s main processes. The extra procedures entail an additional effort because they fall outside of the system.

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The Structure of Your Business Can Define Your Success: This Is How

There are several ways to organize a company; you may choose to organize by function, by business unit, which is common in larger organizations, or by using a flatter structure. Whatever model works best for your company, it’s important that the structure be intentionally designed and not just a haphazard arrangement of functions that have been organized just to get the work distributed. Every role and function in a company should be included, and nothing should be left out.

That an organization should be meticulously crafted might seem obvious to a professional who works in a well-ordered corporate structure. However, for a growing company, the complexity is immense as workloads increase. What should go where? Who should do what? These are the types of questions that a newer company is constantly confronting to make sure all the work is done well and efficiently. Often, these questions are asked when it’s too late, and a problem has arisen, such as an activity that should have been completed and wasn’t or something that wasn’t finished on time.

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